Elementary School Registrar
Company: Peoria Unified School District
Location: Peoria
Posted on: April 19, 2024
Job Description:
Position Title: Elementary School Registrar
Department: K-12 Academic Services
Supervisor: Site Administrators
Term of Employment: 10.5 months
Salary Classification: 8
Job Summary: Ultimately responsible for integrity, accuracy and
completeness of the student data. Responsible for work in the
registration and transfer of students and in preparation and
maintenance of student records and may perform a variety of general
office, clerical duties as needed. Training and required duties,
take direction from District Student Information Staff.
Essential Functions: Essential functions, as defined under the
Americans with Disabilities Act, may include, but are not limited
to, the following tasks, duties, knowledge, skills and other
characteristics. This list is ILLUSTRATIVE ONLY and is not a
comprehensive listing of all functions and tasks performed by
incumbents in this class.
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the
following. Other duties may be assigned:
- Maintains and respects confidentiality of student and school
personnel information.
- Provides information, prepares correspondences and related
matters, prepares and maintains files and records, and completed
all necessary steps associated with student registration and
withdrawal;
- Assists teachers, parents and students with student
registration and withdrawals;
- Prepares and maintains cumulative record and end of year
reports
- Prepares and sends student records to schools for transfer
students following guidelines
- Reviews requests made by Social Security Administration, law
enforcement officers, Child Protective Services, mental health
representatives, and other support staff and completes, for
administrative review. Ensures that record requests are completed
within a reasonable time-frame.
- Maintains records in accordance with District policies and
procedures and the Arizona State Records Retention
requirements;
- Checks and reviews a variety of data for accuracy,
completeness, in conformance with established standards and
procedures;
- Requests students records, as needed;
- Maintains records and generates reports, as requested by
District and School personnel;
- Operates standard office equipment to include, computers,
copiers, etc.;
- Handles a variety of routine technical and administrative
required responsibilities;
- Takes all necessary and reasonable precautions to protect
students, equipment, materials, and facilities;
- Complies with and supports school and District regulations and
policies;
- Models non-discriminatory practices in all activities;
- Performs related tasks as assigned by building administrator(s)
in accordance with the school/policies and practices
- Attends District training to stay current with changes in data
requirements and implements those changes in within the proscribed
timelines;
- Able to read error reports and subsequently correct any
validation errors;
- Performs other duties as assigned or required.
- Enters and Maintains student information for new, current and
former students in the student information system. Student
information includes, but is not limited to:
- Contact
- Directory
- Demographic
- Alerts
- Internet usage
- Photo
- Variance
- Signature Programs
- Enters student discipline into the student information
system
KNOWLEDGE AND SKILLS:
- Knowledge of applicable Federal, state, county and city
statutes, rules, policies and procedures
- Knowledge of applicable grants management
- Knowledge of applicable Peoria Unified School District and
departmental policies and procedures
- General knowledge of standard office practices, procedures,
equipment and secretarial techniques; thorough knowledge of
business English, spelling and arithmetic
- Ability to word process accurately and at a reasonable rate of
speed; ability to make arithmetical calculations; ability to meet
the public effectively
- Ability to operate a variety of office equipment; skill in the
use of data and word processing equipment;
- Ability to establish and maintain effective working
relationships with others; ability to follow oral and written
instructions
- Skill in using Microsoft office suite software, especially
Excel spreadsheets
MINIMUM QUALIFICATIONS:
Any combination of education and experience equivalent to
graduation from high school, including or supplemented by courses
in general office practices and procedures, computer data
preparation and clerical and secretarial experience.
OTHER REQUIREMENTS:
- Must possess or obtain an Arizona IVP Fingerprint Clearance
Card.
- Must be able to pass a background clearence check.
- May be required to work outside normal working hours
- Stooping, kneeling, crouching, reaching, pulling, routine
lifting up to approximately 20 pounds, grasping, and repetitive
motions
- Vocal communication is required for expressing or exchanging
ideas by means of the spoken word, and conveying detailed or
important instructions to others accurately, loudly, or quickly;
hearing is required to perceive information at normal spoken word
levels, and to receive detailed information through oral
communications and/or to make fine distinctions in sound
- Visual acuity is required for preparing and analyzing written
or computer data, operation of machines, and determining the
accuracy and thoroughness of work
Keywords: Peoria Unified School District, Peoria , Elementary School Registrar, Other , Peoria, Arizona
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