Administrative Assistant
Company: Disability Solutions
Location: Phoenix
Posted on: May 3, 2024
Job Description:
Republic Services is a leader in Environmental Services,
partnering with customers to create a more sustainable world.--We
are Sustainability in Action - our promise to be environmentally
responsible and to help our customers be environmentally
responsible too.--Why choose Republic?Joining Republic isn't just
about taking on a new job, it's about making a commitment to create
a more sustainable world together. Our people provide an essential
service, serving and impacting customers, neighborhoods, and
communities everywhere. --As a company, we are proud of our values
and encourage those who share in our aspirations to join our
team:
- We protect our colleagues and communities through safe
practices everywhere, every day.
- We are committed to serving our customers and communities by
going above and beyond to exceed expectations.
- We take action to improve neighborhoods and communities by
being environmentally responsible and creating a more sustainable
world.
- We are driven to deliver results in the right way.
- We encourage a human centered culture that honors the unique
potential and dignity of every person.POSITION SUMMARY:The
Administrative Assistant delivers thoughtful, dependable and
resourceful administrative support to assigned department leaders
and their teams. The Administrative Assistant provides information
to callers, maintains files, organizes and keeps schedules and
appointments, generates standard reports, produces correspondence
and performs various other activities with a high level of
attention to detail and prioritization skills.PRINCIPAL
RESPONSIBILITIES:
- Provides a professional level of administrative support to
department leaders and other department personnel as required
- Greets visitors, ascertains nature of business and escorts as
needed
- Answers telephones, provides information to callers or routes
calls to appropriate person or department, and places outgoing
calls as required
- Arranges travel and prepares associated itineraries for
department leaders and others as needed
- Completes and processes Travel & Expense Reports and department
invoices
- Maintains supplies inventory by checking stock to determine
inventory level; anticipates needed supplies; places and expedites
orders for supplies; verifies receipt of supplies
- Requests systems access for assigned department (i.e., new
hires and transfers)
- Coordinates and arranges for equipment and supplies for
new/transfer employees
- Reads and routes incoming mail. Prepares and coordinates mail,
faxes and express packages
- Responds to requests regarding information, materials or
business needs
- Maintains department calendars for meetings, vacation, travel,
etc.
- Composes and prepares routine correspondence and presentations
using computer software applications.
- Files correspondence and other records
- Prepares agenda(s) and schedules meetings, Web-Ex and other
functional calls for assigned department
- Records, compiles and assists with tracking and updating status
action items discussed during meetings
- Compiles and maintains standard reports and other statistical
reports or data compilations
- Acts as a point of contact for all department specific
processes, requests, questions and logistics
- Performs other job-related duties as assigned or
apparent.QUALIFICATIONS:
- Experience with executive level support for a senior level
leaders.MINIMUM REQUIREMENTS:
- High school diploma or G.E.D.
- Minimum of 3 years experience in an office
environment.Rewarding Compensation and BenefitsEligible employees
can elect to participate in:--- Comprehensive medical benefits
coverage, dental plans and vision coverage.--- Health care and
dependent care spending accounts.----- Short- and long-term
disability.--- Life insurance and accidental death & dismemberment
insurance.--- Employee and Family Assistance Program (EAP).---
Employee discount programs.--- Retirement plan with a generous
company match.--- Employee Stock Purchase Plan (ESPP).The
statements used herein are intended to describe the general nature
and level of the work being performed by an employee in this
position, and are not intended to be construed as an exhaustive
list of responsibilities, duties and skills required by an
incumbent so classified.-- Furthermore, they do not establish a
contract for employment and are subject to change at the discretion
of the Company.EEO STATEMENT:Republic Services is an equal
opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, gender, sexual orientation, gender identity or
expression, national origin, age, disability, protected veteran
status, relationship or association with a protected veteran
(spouses or other family members), genetic information, or any
other characteristic protected by applicable law.
Keywords: Disability Solutions, Peoria , Administrative Assistant, Administration, Clerical , Phoenix, Arizona
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